Society Coordinator

Company Overview

We are the American Academy of Sleep Medicine (AASM), an innovative professional medical association located in Darien, IL. In pursuit of improving sleep health and promoting high-quality patient-centered care for all people, the AASM is dedicated to fostering a culture that is committed to excellence, inclusive, flexible, collaborative, appreciative, supportive, and innovative. We strive to live out these team values each day and are looking for others who would like to do the same. Our mission is to advance sleep care and enhance sleep health to improve lives.

About the Sleep Research Society

The Sleep Research Society (SRS), a specialty society managed by the AASM, is an organization for scientific investigators who educate and research sleep and circadian science. Their mission is to advance sleep and circadian science to cultivate knowledge and optimize health and well-being.

Job Summary

The Society Coordinator will coordinate and oversee the day-to-day activities of the Sleep Research Society with other department staff. The ideal candidate can manage multiple projects with success, take detailed notes at meetings, produce well-written minutes, and works well in a collaborative and independent work environment.

Initially, this position will require an initial office presence for onboarding and training, five days a week for a month. Then it will transition to hybrid, with two days a week in the office and the remaining days remote. As a result, only local candidates will be considered for this position.

Salary Range: mid-upper $50s

Responsibilities and Duties

• Serve as staff liaison to committees and task forces, prepare agendas and supporting materials for conference calls, conduct meetings, write accurate minutes, and complete follow-up as needed
• Ensure follow through of committees’ annual calendars with regular updates
• Communicate daily with committee members
• Prepare and facilitate award programs of the Society, including contract preparation and monitoring
• Field phone calls and emails from members and the general public
• Oversee the marketing and promotion of society products and events
• Collaborate with the meeting department to assist in the planning and promotion of the annual meeting
• Provide support for other meetings and courses. May be required to attend and provide support at those meetings and courses.
• Coordinate activities for special events e.g. event planning, special guest invitations, and travel arrangements
• Develop and disseminate electronic newsletters to society members. Provide content to the Society’s social media.
• Maintain and update information on the society’s website regularly
• Perform related duties and responsibilities as assigned
• 5% travel is required with this position for board meetings and society-sponsored events, which includes weekends.

Qualifications and Skills

• Bachelor’s Degree (B.A. or B.S.) from a four-year college or university, will accept a combination of education and prior work experience
• Strong organizational and project management skills
• Solid interpersonal acuity and ability to work professionally with a multitude of personalities
• Ability to work both independently and collaboratively while interacting professionally with staff and society members with minimal supervision
• Working knowledge and understanding of Microsoft Office

Bonus Skills

• Association experience
• Experience in developing agendas and related materials for committee meetings
• Experience with email software packages and creating surveys/forms
• Experience with Association Management Software

The AASM is proud to be an Equal Employment Opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Aside from the great job opportunity, we offer a collaborative and fun work culture with amazing benefits. Visit "Working at AASM" for a glimpse of AASM work life.

• Affordable medical & dental coverage for you and your family
• Free life & disability insurance
• 3 weeks of PTO (personal/vacation/sick time) plus paid company holidays
• PAID parental leave, up to 3 months
• Flex-time hours
• Business casual environment
• DoorDash meal perks in-office
• Industry-leading 401(k) plan
• Flexible spending & dependent care accounts
• HRA & HSA supported medical plans with employer contributions
• Professional development assistance
• Pet insurance
• Theft ID coverage
• Discounted fitness membership
• Door Dash meal perks
• Service recognition and peer-to-peer platform with reward points for gift card or donation redemption
• Weekly “Wellness Wednesdays” with walk, stretch, and healthy snack breaks
• Twice daily “plank breaks”
• Seasonal staff events